Prepared by Olesia Zhukova Workflow Design · Jira Automation · Process Improvement

Designed to reduce manual coordination, centralize information, and standardize delivery process

Project Overview

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Goal: Create a centralized task management and documentation system for a 5-person landing page development team.

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Team:

PM + Copywriter + 2 Designers + Developer

My role involved creating a workflow in Jira, managing source of truth for projects and internal documentation, while simultaneously leading landing page development projects. I managed tasks, coordinated the team, and kept documentation up-to-date. I communicated with clients and translated their requests into specific requirements for the team. In addition, I identified opportunities to improve the team’s operations and implemented new systems and solutions.

It started with:

• Manual task creation and status updates
• Unclear ownership at different project stages
• Limited visibility into workload and progress
• Repetitive coordination and status communication
• Project information, briefs and access links scattered across tools

The goal was to organize the team’s tasks and project-related materials so that every team member could focus on their work while supporting a high volume of projects and asynchronous work.

The Solution

I took the team’s existing 5-stage development process and turned it into a structured Jira workflow with a clear Kanban-style board.